Choose Sunsama if…
- You value a guided morning and shutdown ritual and want to place each block yourself.
- Your work lives in Asana, Jira or Linear and you want those tasks pulled into one daily list.
- You need native apps on Linux or Windows today.
Choose Needt if…
- You want a drafted day you review in two minutes instead of a daily ritual.
- Your meetings move a lot and you want the day rebuilt with changes shown before they apply.
- You want a free plan, Pro at $59 a year, and docs and moodboards in the same app.
Side by side
| Needt | Sunsama | |
|---|---|---|
| Price | $7/month or $59/year; Lifetime $149 once | $22/month or $17/month billed yearly |
| Free plan | Yes: 1 calendar, 1 board, 15 auto-scheduled tasks/month | No |
| Trial | 14 days of Pro, free | 14 days, no card |
| Auto-scheduling | Yes: around meetings, by deadline, priority and energy; day rebuilds when plans move | Per task (auto-schedule a task to the calendar) |
| Time-blocking | Yes, tasks and events in one view | Yes: timeboxing onto your calendar |
| Docs | Yes: pages with rich text and databases | Not listed |
| Moodboards | Yes: Boards with images, hex swatches, notes, links | Not listed |
| AI assistant | Ask agent; small allowance on Free, included on Pro; bring your own key | Yes: AI features |
| Calendars | Google, Outlook/Microsoft 365, iCloud, any CalDAV | Google, Outlook, iCloud |
| Gmail, Outlook, IMAP (up to 3 mailboxes on Pro) | Gmail, Outlook | |
| MCP/API | Remote MCP server + REST API (Pro) | MCP |
| Apps | Web app, installable on Mac, Windows, iPhone, iPad, Android (PWA); native mobile apps in development | iOS/iPadOS, Android, macOS, Windows, Linux |
Prices and features from each company’s own pages, checked 11 Oct 2026. “Not listed” means we couldn’t find it there.
Who Sunsama is great for
Sunsama is for people who want a ritual. Each morning it guides you through choosing today's tasks, estimating them and timeboxing them onto your calendar. Each evening it walks you through a shutdown. If deciding by hand is the point, because it keeps you honest about what fits, Sunsama does that well.
Where Sunsama wins:
- Integrations. Around 20, including Asana, Jira, Linear, Notion and Slack. If your tasks live in a team tracker, Sunsama pulls them into one daily list.
- Native apps on iOS, Android, macOS, Windows and Linux.
- The ritual itself. Guided planning and reviews are the product, not an add-on.
Where people get stuck
Two things come up. First, price: no free plan, and $17 a month on yearly billing is $204 a year. Second, the ritual takes time every day. On a calm Monday that is fine. On a Wednesday with three moved meetings, re-dragging blocks by hand is the step people skip, and the plan drifts from reality by lunch.
Sunsama can auto-schedule a single task and adjust blocks around a locked task. What it centers on, though, is you making the plan. Some people want the opposite: a draft they correct.
How Needt differs
- The day is drafted for you. Needt places every task with an estimate into free time, by deadline, priority and energy. Planning becomes a two-minute review instead of a ritual.
- It rebuilds when things move. A meeting shifts, Needt re-plans the rest of the day and lists what moved. You confirm.
- Docs and Boards live with the plan. Meeting notes, a project page or a moodboard sit one click from the task.
An example day
Alex opens Needt at 08:45. The day is already drafted: Spanish lesson prep, 30 min at 09:00, a 10:00 to 10:45 client call, homepage copy, 2h #Website at 11:00 and 14:00 split around lunch. At 13:30 the client asks to move the call to tomorrow. Needt offers to pull reply to supplier, 15 min #Shop into the freed slot and shows the change. One tap. No dragging.
If you like a short review, see plan your day in five minutes.
Cost over a year
| Plan | Math | Per year |
|---|---|---|
| Sunsama, monthly | $22 × 12 | $264 |
| Sunsama, yearly | $17 × 12 | $204 |
| Needt Pro, monthly | $7 × 12 | $84 |
| Needt Pro, yearly | $59 | $59 |
| Needt Free | $0 | $0 |
On yearly billing the gap is $145. Sources: Sunsama pricing and Needt pricing, checked October 11, 2026.
Switching in an afternoon
- Sign up for Needt. 14 days of Pro start after email confirmation, free. Add a card only if you keep Pro.
- Connect the calendar Sunsama timeboxes onto: Google, Outlook or iCloud. Existing timeboxed blocks show as events.
- Connect Gmail or Outlook so you can keep turning emails into tasks.
- For open tasks, connect Claude or ChatGPT to the Needt MCP server and ask it to recreate your Sunsama backlog with estimates.
Sources
- Sunsama pricing — www.sunsama.com
- Sunsama calendar integration — help.sunsama.com
- Needt pricing — needt.app
