The best Sunsama alternatives in 2026

Updated 17 Oct 2026 · prices checked 11 Oct 2026

Sunsama is a lovely daily ritual, but there’s no free plan — $22 a month, or $17 a month billed yearly ($204 a year) — and you place most blocks yourself. These alternatives either cost less, schedule for you, or both.

Quick picks

1. Needt — Best if you want the day to plan itself
2. Akiflow — Closest to Sunsama’s inbox-and-block flow
3. Motion — Best for teams
4. Reclaim — Best for focus time on Google Calendar
5. Structured — Cheapest visual day planner
6. Todoist + Notion — Best DIY stack

Side by side

App	Price	Free plan	Trial	Auto-scheduling	Email
Needt	Free · Pro $4.92/mo billed yearly ($59) or $7 monthly · Lifetime $149 once	Yes	14 days of Pro, free	Yes — and re-plans when things move	Gmail, Outlook, IMAP (Pro)
AAkiflow	$34/month or $19/month billed yearly	No	7 days, card required	Not listed	Not listed
Motion	Pro AI $19/seat/month, Business AI $29 (annual)	No	Not listed	Yes	Not listed
Reclaim	Starter $12 ($10 yearly), Business $18 ($15 yearly), Enterprise $22 per seat/month	Yes: Lite, 1-week range, 1 calendar	14 days	Yes: Focus Time, Habits, tasks	Not listed
SStructured	Pro $6.49/month, $29.99/year or $99.99 lifetime (US App Store)	Yes: timeline, inbox, subtasks, notes	3 days of Pro	Replan reschedules missed tasks (Pro, iOS only)	Not listed
Todoist + Notion	Todoist Pro $5/month yearly + Notion Plus $10/month yearly	Yes, both	Not listed	No	Not listed

Prices in USD from each company’s own pricing page, checked 11 Oct 2026. “Not listed” means we couldn’t find it there.

The 6 apps

1

Needt

Best if you want the day to plan itself

Price

Free · Pro $4.92/mo billed yearly ($59) or $7 monthly · Lifetime $149 once

Free plan

Yes

Good

• Tasks get real slots around your meetings, and the day rebuilds when a meeting moves — every move shown before it’s saved.
• Tasks, calendar, docs, moodboards and mail in one app, with a free plan and a $149 one-time Lifetime.

Watch out

• Native Mac and iPhone apps are still in development; today it runs in the browser and installs as a web app.
• Built for one person’s day — there are no team workspaces or per-seat admin.

Try Needt free →

3

Motion

Best for teams

Price

Pro AI $19/seat/month, Business AI $29 (annual)

Free plan

No

Good

• A mature auto-scheduler for tasks and projects, with docs and a wiki.
• Native desktop and mobile apps, and a public API.

Watch out

• No free plan; Pro AI is $19 per seat a month billed yearly — $228 a year for one person.
• Built and priced for teams.

Needt vs Motion →

4

Reclaim

Best for focus time on Google Calendar

Price

Starter $12 ($10 yearly), Business $18 ($15 yearly), Enterprise $22 per seat/month

Free plan

Yes: Lite, 1-week range, 1 calendar

Good

• Defends Focus Time and Habits right on Google Calendar or Outlook.
• A free Lite plan and team scheduling links.

Watch out

• Google and Outlook only — no iCloud or CalDAV.
• Lite plans only one week ahead on one calendar; it’s a layer on your calendar, not a task app with docs.

Needt vs Reclaim →

6

Todoist + Notion

Best DIY stack

Price

Todoist Pro $5/month yearly + Notion Plus $10/month yearly

Free plan

Yes, both

Good

• Best-in-class quick capture (Todoist) and docs and databases (Notion).
• Both have free plans, native apps and MCP.

Watch out

• Three apps to keep in sync, and neither schedules tasks into free time.
• Todoist Pro + Notion Plus is about $180 a year.

Needt vs Todoist + Notion →

How we picked

• Planning by hand vs for you Keep a ritual, or let the app place tasks and re-plan.
• Price for one person Yearly cost compared with Sunsama’s $204.
• Integrations Calendars, mail and the tools your tasks come from.
• Free plan or trial Try it on a real week first.