Choose Todoist + Notion if…
- You share a large Notion workspace or wiki with a team.
- You like building custom databases and your daily plan is already working.
- You depend on Todoist's native apps.
Choose Needt if…
- You are tired of assembling your day from three apps each morning.
- You want tasks scheduled into free time automatically.
- You want one subscription at $59 a year instead of $180.
Side by side
| Needt | Todoist + Notion | |
|---|---|---|
| Price | $7/month or $59/year; Lifetime $149 once | Todoist Pro $5/month yearly + Notion Plus $10/month yearly |
| Free plan | Yes: 1 calendar, 1 board, 15 auto-scheduled tasks/month | Yes, both |
| Trial | 14 days of Pro, free | Not listed |
| Auto-scheduling | Yes: around meetings, by deadline, priority and energy; day rebuilds when plans move | No |
| Time-blocking | Yes, tasks and events in one view | Not listed |
| Docs | Yes: pages with rich text and databases | Yes: Notion |
| Moodboards | Yes: Boards with images, hex swatches, notes, links | Not listed |
| AI assistant | Ask agent; small allowance on Free, included on Pro; bring your own key | Notion AI (full on Business, $20) |
| Calendars | Google, Outlook/Microsoft 365, iCloud, any CalDAV | Notion Calendar: Google, Outlook, iCloud |
| Gmail, Outlook, IMAP (up to 3 mailboxes on Pro) | Not listed | |
| MCP/API | Remote MCP server + REST API (Pro) | Todoist hosted MCP; Notion MCP |
| Apps | Web app, installable on Mac, Windows, iPhone, iPad, Android (PWA); native mobile apps in development | Native apps |
Prices and features from each company’s own pages, checked 11 Oct 2026. “Not listed” means we couldn’t find it there.
Who the stack is great for
Todoist is a polished, fast to-do list with a generous free plan. Notion is one of the most flexible tools for docs and databases. If you enjoy building your own system, and you share a Notion workspace with a team, the stack is powerful and each tool is best in class at its job.
Where the stack wins:
- Notion's depth for wikis, team databases and shared pages.
- Todoist's capture speed and mature native apps.
- Hosted MCP on both sides for assistant workflows.
Where people get stuck
Three apps means three places to look. The task is in Todoist, the brief is in Notion, the meeting is in the calendar. Each morning you assemble the day by hand.
Todoist does not auto-schedule. Notion Calendar shows Notion database dates next to events but does not place tasks into free time. And the paid tiers stack: Todoist Pro at $5 a month plus Notion Plus at $10 a month, both on yearly billing, is $180 a year. Full Notion AI needs Business at $20.
How Needt differs
- Tasks, docs and calendar in one app. Link a doc to a project or task and it opens from the scheduled block.
- Tasks are scheduled for you. Estimates, deadlines, priority and energy decide the slot; the day rebuilds when meetings move.
- Import, not rebuild. Settings → Data → Import & export takes a Todoist export (CSV or backup) and a Notion export (Markdown and CSV). Titles, due dates, projects and notes come across.
An example day
Alex imports a Todoist backup with five projects: Clients, Website, Spanish, Shop, Home. The Notion export brings the website brief as a doc. Needt links the brief to rewrite pricing page, 90 min #Website and schedules it 13:00 to 14:30, after a noon call. At 13:00 Alex opens the block and the brief is right there.
Cost over a year
| Setup | Math | Per year |
|---|---|---|
| Todoist Pro (yearly) | $5 × 12 | $60 |
| Notion Plus (yearly) | $10 × 12 | $120 |
| Notion Calendar | free | $0 |
| Stack total | $60 + $120 | $180 |
| Needt Pro (yearly) | $59 | $59 |
If you use the free tiers of Todoist and Notion, the stack is $0, and Needt Free is $0 too. Sources: Todoist pricing, Notion pricing, Notion Calendar and Needt pricing, checked October 11, 2026.
Switching in an afternoon
- In Todoist, export a backup or CSV. In Notion, export your pages as Markdown and CSV.
- In Needt, open Settings → Data → Import & export and upload both. Check that projects and due dates look right.
- Connect your calendars, add estimates to this week's tasks, and run the scheduler.
Details: Todoist import and Notion import.
Sources
- Todoist pricing — www.todoist.com
- Notion pricing — www.notion.com
- Notion Calendar — www.notion.com
- Needt pricing — needt.app
