Templates that plan themselves.
Free planning templates you can download as Markdown or CSV — or open in Needt, where tasks get slots on your calendar automatically.
Planning
Weekly planner
One page for the week: fixed events, three outcomes, and every task with an estimate and a day.
Open templateDaily planner
A one-day page: top three, an hour-by-hour plan, and a two-minute shutdown at the end.
Open templateTime-blocking schedule
A week of labeled blocks: deep work, shallow work, meetings and buffers, each with a set start and end.
Open template| Habit | Mon | Tue | Wed | Thu | Fri | Sat | Sun | Week |
|---|---|---|---|---|---|---|---|---|
| Spanish · 30m | F | F | M | F | – | F | F | 6/5 |
| Run · 40m | F | – | F | – | F | – | M | 4/3 |
| Shop inbox · 15m | F | F | F | F | F | – | – | 5/5 |
| Read · 20m | M | F | – | – | F | F | F | 5/5 |
| Stretch · 10m | F | F | F | M | – | – | F | 5/5 |
Habit tracker
Track up to five habits with a tiny minimum version, a set time slot and a weekly tally.
Open template| Task | Phase | Est. | Due | Depends on |
|---|---|---|---|---|
| Audit current pages | Discover | 90m | Oct 14 | — |
| Draft sitemap | Discover | 60m | Oct 16 | Audit |
| Milestone: sitemap agreed | Discover | — | Oct 16 | — |
| Homepage design | Design | 4h | Oct 23 | Sitemap |
| Product page design | Design | 3h | Oct 26 | Homepage |
| Milestone: design approved | Design | — | Oct 27 | — |
| Build homepage | Build | 4h | Oct 31 | Design |
| Build product pages | Build | 3h | Nov 3 | Homepage |
| Write product copy | Build | 2h | Nov 4 | — |
| Set up redirects | Launch | 90m | Nov 7 | Build |
| Launch checklist + go live | Launch | 2h | Nov 10 | Redirects |
Project timeline
Phases, milestones and dependencies with real estimates, worked backwards from a launch date.
Open templateMethods
Timeboxing
Give each task a fixed time limit and a definition of done, then stop when the box ends.
Open templateEisenhower matrix
Sort tasks into four boxes by urgent and important, then do, schedule, delegate or drop each one.
Open templateIvy Lee method
Each evening, write tomorrow’s six most important tasks in order. Work top-down. Carry over the rest.
Open template1-3-5 list
Plan a realistic day: one big task, three medium ones, five small ones. Nine items, no more.
Open templateContent
| Piece | Channel | Status | Draft by | Publish |
|---|---|---|---|---|
| October newsletter | Newsletter | Drafted | Oct 20 | Oct 22 |
| Packaging behind the scenes | YouTube | Outlined | Oct 23 | Oct 30 |
| How we price prints | Blog | Idea | Oct 26 | Oct 29 |
| Studio tour short | YouTube | Scheduled | Oct 14 | Oct 16 |
| November drop preview | Newsletter | Idea | Nov 3 | Nov 5 |
| Five Spanish words for makers | Blog | Outlined | Nov 6 | Nov 10 |
| Year in prints | YouTube | Idea | Nov 13 | Nov 20 |
| Client case study: Lumen | Blog | Drafted | Nov 10 | Nov 12 |
Content calendar
Every piece of content with a publish date, a draft-by date and the work hours it really takes.
Open templateSocial media content calendar
A week of posts per platform with hooks, formats and batch-production slots built in.
Open templateCreative
Moodboard
A focused board: one question, 12–20 references, a palette and three words that say what to keep.
Open templateBrand moodboard
Pin down a brand’s look: positioning line, palette with roles, type, photo style and do/don’t pairs.
Open templateMeetings & review
Meeting · Oct 14, 13:00–13:45
Goal: agree scope and dates for the homepage refresh. Attendees: Alex, Sam, Priya (Lumen).
Agenda: scope (15m) · timeline (15m) · assets (10m) · next steps (5m)
Decisions
- 1. Homepage only; blog stays as is.
- 2. Launch Tue Nov 10.
- 3. Two rounds of revisions included.
Action items
- Send revised quote — Alex — 30m — Oct 15
- Share brand assets folder — Sam — Oct 16
- Draft homepage wireframe — Alex — 2h — Oct 21
- Book review call — Alex — 10m — Oct 15
Open: do they want a Spanish version? Ask Priya.
Meeting notes
Agenda, decisions and action items with an owner, estimate and due date, so follow-ups get done.
Open templateWeekly review · Fri Oct 16
Clear (10m) — Gmail 0 flagged · notes app emptied · 3 new tasks added
Look back (5m)
- Won: homepage copy approved
- Won: invoices to Lumen and Northwind sent
- Won: Spanish unit 4 finished
- Slipped twice: update shop listings → 5 best-sellers, 45m, Mon
Look ahead (10m)
- Oct 22 shoot → props + shot list
- Oct 27 Lumen review → wireframe by Oct 23
Next week’s outcomes
- 1. Wireframe sent to Lumen
- 2. Shoot prep done
- 3. October newsletter drafted
Not doing: shop logo redesign.
Weekly review
A 30-minute Friday checklist: clear inboxes, look back, look ahead, and pick next week’s three outcomes.
Open template