Updated 17 Oct 2026 · prices checked 11 Oct 2026
Time blocking works because a task with a time is a decision, not a wish. The apps differ in one big way: whether you drag every block yourself, or the app places blocks and moves them when the day changes. Both work — pick the one that matches how much planning you want to do.
We make Needt.So it’s listed first — weigh that. Every other app is described from its own pricing and feature pages, with the cases where it beats us. Spotted a mistake? hello@needt.app
Quick picks
- Needt — Best if you want blocks placed for you
- Sunsama — Best ritual for blocking by hand
- Akiflow — Best for keyboard-driven blocking
- Structured — Best simple visual timeline
- Reclaim — Best for defending focus time on Google Calendar
- Motion — Best for team projects
- Notion Calendar — Best free calendar for Notion users
- Tiimo — Best visual timeline for ADHD
Side by side
| App | Price | Free plan | Time-blocking | Auto-scheduling | Calendars |
|---|---|---|---|---|---|
 Needt | Free · Pro $4.92/mo billed yearly ($59) or $7 monthly · Lifetime $149 once | Yes | Yes | Yes — and re-plans when things move | Google, Outlook, iCloud, CalDAV |
 Sunsama | $22/month or $17/month billed yearly | No | Yes: timeboxing onto your calendar | Per task (auto-schedule a task to the calendar) | Google, Outlook, iCloud |
| AAkiflow | $34/month or $19/month billed yearly | No | Yes | Not listed | Google, Outlook, iCloud |
| SStructured | Pro $6.49/month, $29.99/year or $99.99 lifetime (US App Store) | Yes: timeline, inbox, subtasks, notes | Yes: visual timeline | Replan reschedules missed tasks (Pro, iOS only) | Calendar import (Pro) |
 Reclaim | Starter $12 ($10 yearly), Business $18 ($15 yearly), Enterprise $22 per seat/month | Yes: Lite, 1-week range, 1 calendar | Yes, on your calendar | Yes: Focus Time, Habits, tasks | Google, Outlook |
 Motion | Pro AI $19/seat/month, Business AI $29 (annual) | No | Yes, via auto-scheduling | Yes | Google, Outlook |
 Notion Calendar | Free | Yes, free to use | Drag Notion database items on the calendar | Not listed | Google, Outlook, iCloud |
| TTiimo | Pro monthly or yearly; local price shown at checkout | Yes: iOS and Android only | Yes: visual timeline | AI co-planner builds and reshuffles a plan | Import from Apple, Google, Outlook |
Prices in USD from each company’s own pricing page, checked 11 Oct 2026. “Not listed” means we couldn’t find it there.
The 8 apps
1
Needt
Best if you want blocks placed for you
- Price
- Free · Pro $4.92/mo billed yearly ($59) or $7 monthly · Lifetime $149 once
- Free plan
- Yes
Good
- Tasks get real slots around your meetings, and the day rebuilds when a meeting moves — every move shown before it’s saved.
- Tasks, calendar, docs, moodboards and mail in one app, with a free plan and a $149 one-time Lifetime.
Watch out
- Native Mac and iPhone apps are still in development; today it runs in the browser and installs as a web app.
- Built for one person’s day — there are no team workspaces or per-seat admin.
2
Sunsama
Best ritual for blocking by hand
- Price
- $22/month or $17/month billed yearly
- Free plan
- No
Good
- A guided morning planning and evening shutdown ritual that many people love.
- Pulls tasks from Asana, Jira and Linear; native apps including Linux.
Watch out
- No free plan: $22 a month, or $17 a month billed yearly ($204 a year).
- You place most blocks yourself; the plan doesn’t rebuild on its own.
3A
Akiflow
Best for keyboard-driven blocking
- Price
- $34/month or $19/month billed yearly
- Free plan
- No
Good
- A universal inbox that gathers tasks from many tools.
- Fast, keyboard-driven time-blocking on Google, Outlook and iCloud.
Watch out
- No free plan; the 7-day trial asks for a card.
- $34 a month, or $19 a month billed yearly; auto-scheduling isn’t listed.
4S
Structured
Best simple visual timeline
- Price
- Pro $6.49/month, $29.99/year or $99.99 lifetime (US App Store)
- Free plan
- Yes: timeline, inbox, subtasks, notes
Good
- A simple visual timeline for tasks and events, with native Apple apps.
- Cheap: Pro is $29.99 a year, or $99.99 lifetime (US App Store).
Watch out
- Calendar import, recurring tasks, AI and Replan all need Pro.
- Replan and AI aren’t available on the web version.
5
Reclaim
Best for defending focus time on Google Calendar
- Price
- Starter $12 ($10 yearly), Business $18 ($15 yearly), Enterprise $22 per seat/month
- Free plan
- Yes: Lite, 1-week range, 1 calendar
Good
- Defends Focus Time and Habits right on Google Calendar or Outlook.
- A free Lite plan and team scheduling links.
Watch out
- Google and Outlook only — no iCloud or CalDAV.
- Lite plans only one week ahead on one calendar; it’s a layer on your calendar, not a task app with docs.
6
Motion
Best for team projects
- Price
- Pro AI $19/seat/month, Business AI $29 (annual)
- Free plan
- No
Good
- A mature auto-scheduler for tasks and projects, with docs and a wiki.
- Native desktop and mobile apps, and a public API.
Watch out
- No free plan; Pro AI is $19 per seat a month billed yearly — $228 a year for one person.
- Built and priced for teams.
7
Notion Calendar
Best free calendar for Notion users
- Price
- Free
- Free plan
- Yes, free to use
Good
- Free, polished, with Google, Outlook and iCloud.
- Shows Notion database items next to your events.
Watch out
- Doesn’t schedule tasks into free time — you drag them in.
- Useful mostly if your work already lives in Notion.
8T
Tiimo
Best visual timeline for ADHD
- Price
- Pro monthly or yearly; local price shown at checkout
- Free plan
- Yes: iOS and Android only
Good
- A visual, icon-rich timeline with countdowns, built for neurodivergent people.
- An AI co-planner that builds and reshuffles a plan; native iPhone, Apple Watch and Android apps.
Watch out
- The free version is mobile only; the web planner needs Pro.
- The 7-day trial applies only to the yearly plan; meetings and deadlines are secondary.
How we picked
- Manual or automatic blocks Dragging blocks yourself gives control; auto-placement saves the daily planning time.
- What happens when plans move A block that’s missed should move somewhere sensible, not just turn red.
- Tasks and events together Blocks are only useful next to your real meetings, from every calendar you use.
- Price and free plan Yearly cost for one person, and whether you can start free.
